Easy to follow steps to merge Accounts in QuickBooks?

QuickBooks is well-liked by its users due to the fantastic features it offers and the smoothness it provides to the Businesses. One of its key characteristics is that if a user has duplicate accounts for customers, vendors, or suppliers, they can consolidate the accounts. However, once the accounts are combined you cannot not reverse the process. So, you must be certain before merging two accounts because it is impossible to undo the action.

Additionally, we must keep in mind that only two accounts can be merged at once, and they both need to be of the same type. You must adjust the account types of the two in order to make it possible. The parent or sublevel of the account we are seeking to migrate ought to be the same. For example, if one of the accounts is a sub account and you’re trying to merge it into a parent account, it won’t happen.

Steps to Merge Accounts in QuickBooks:

We will be sharing the straightforward procedures in this article to merge two accounts in QuickBooks. The user can easily follow these instructions to complete the task quickly. The only thing the user should keep in mind, is that this process is irreversible and that the two accounts must be of the same type. Therefore, you must make sure that you are not rushing through these stages and that you truly want to achieve this.

Let’s move on to the procedures for merging accounts:

  • First, select the “Settings” tab, then click the “Chart of Accounts” option under Settings.
  • You can discover “Edit Account” in the Action column drop-down menu by performing a right-click on the account you want to keep.
  • Enter the name and the type of detail, and then confirm that the sub-account option is checked or not.
  • You must ensure that the parent account is connected to it if it is a sub account.
  • Following that, you can choose the ‘Cancel’ option to return to the ‘Chart of Accounts’.
  • Choose the account you don’t want to use going forward, and then click the Action button, then select Edit.
  • Enter the name, details, and choose the sub-account now. To ensure a hassle-free merge, ensure that the sub-accounts are under the same parent account.
  • If it is recognized that the parent accounts already have sub-accounts, permission will not be given for the accounts to be merged.
  • Finally, pick the “Save” option, followed by the “Yes” option.

Steps to merge customers in QuickBooks online:

If you want to remove a customer from the list of customers in QuickBooks online, you want to combine customers. The straightforward techniques listed below can be used to merge duplicate clients online:

  • Verify that the customer is not included in the list of sub-customers because you cannot combine the customers if it is.
  • The customers you want to integrate should have the same sublevels.
  • Now pick the ‘Customers’ option under the ‘Sales’ section.
  • Click “Edit” after selecting the customer name you want to delete.
  • Now type the name in the “Display name as” column and click “Save.”
  • In order to confirm, click “Yes.”

Steps to Merge Vendors in QuickBooks Online

It’s really easy to merge vendors in QuickBooks online. Simply copy all of your pertinent data onto the name under which you plan to combine merchants.

  • Select the “Vendors” option under the “Expenses” menu.
  • After selecting the vendor name you want to use, select “Edit” from the menu.
  • You must establish a vendor that is exactly like the one you are merging into. The title, name, and suffix can all be changed to do this.
  • Before saving, double-check that the names are exactly the same.
  • In order to confirm, click “Yes.”


QuickBooks helps users by allowing them to compile all the information into one account. We have outlined every step in this article for merging two accounts. However, if you find this to be daunting and you don’t want to go through the procedure, you may get in touch with our team of professionals and have this done quickly.

You can also read: QuickBooks invalid product number


My name is Bob Uni. I work at Quickbooksupportnet which is an accounting industry. It works towards resolving all types of QuickBooks issues for the QuickBooks software. I provide solutions to the errors that might be faced when using the QuickBooks software. merging accounts in quickbooks

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