Here’s how to import data into QuickBooks!

how to import data into QuickBooks

Bookkeeping is an important aspect for many small and mid-sized business owners that helps you estimate the profits and record or organize your financial data. If you first start recording the Accounting stats, you will eventually use a Spreadsheet application such as Microsoft Excel. It handles the rapidly increasing financial information. To grow your business, you need dedicated Accounting software like QuickBooks. 

This allows you to manage income, track inventory or expenses, forecast and project future earnings, accept payments, etc. Sometimes, while working on this software, you may come across a scenario where you would have to import data into QuickBooks. You can also connect Excel to QuickBooks and import Customers, Suppliers, Items, Charts of Accounts, etc., 

from an Excel Spreadsheet. In this process, you can eliminate manual data entry and directly send data from Excel to QuickBooks. After importing your files from Excel to QuickBooks, you can continue using the amazing QuickBooks functionalities and simplify your accounting process. 

Effective steps to Import Excel File into QuickBooks Desktop

An Excel spreadsheet is mainly used to import Customer, Vendor, Item, and Chart of accounts data. When it comes to importing Excel files from QuickBooks, there are several options available. Here we’ve listed the major ones:

Standard Import 

  • To start off, navigate to the File menu and hover over Utilities, then Import, and choose Excel Files.
  • Now, click NO if you get the Add/Edit Multiple List Entries windows.
  • You need to follow the wizard in importing files.
  • Choose the data type.
  • QuickBooks opens an excel spreadsheet in a formatted manner. You’ll get the option to Add My Data Now once you enter your information, you have to save the file, and close it.
  • Then, you have to check the results and open Data in QuickBooks.
  • When it’s over, tap on Close.


To Import Chart of Accounts 

  • Firstly, go to the Lists menu, then select Chart of Accounts.
  • Now, choose the Account drop-down at the bottom, and click on Import from Excel.
  • Tap on Browse to choose the Excel file you wish to import.
  • You need to select the file and hit Open.
  • After that, choose the Excel Sheet where the data you want to import is on.
  • Then, Map your accounts. Mapping your accounts lets QuickBooks know how to import data into QuickBooks from your Excel sheet. You’d need to match them since the column headings in QuickBooks may be different from your Excel.
  • Enter a mapping name.
  • Now, select Account as Import type.
  • With the column headings in your Excel sheet, match the information under QuickBooks.
  • After this, you have to click Save.
  • Choose Import. If it’s your first time importing, then you need to press Yes to confirm the process. 

Read More – If you are getting QuickBooks Error 15102, go to this page.

Don’t you know how to import transactions into QuickBooks from excel?


Well, you are required to import your bank transactions using the .QBO format. Let’s see how to do it.

  • In the beginning, sign in to your bank and download the transaction as .QBO file.
  • Then head to the File menu in your QBDT.
  • After this, select Utilities, then choose Import and click Web Connect Files.
  • Tap on the .QBO file you saved and then press Open.
  • You need to select your bank account.
  • Hit the Continue tab.
  • You will see a dialogue box stating that the data has been successfully read into QuickBooks, and then you have to press OK.
  • At last, go to the Bank Feeds Center.



Do you still have some queries about how to import data into QuickBooks even after performing the steps over here? Don’t panic; here’s the solution. There are many QB users who deal with multiple issues while recording or managing their financial data. Hence, you are supposed to dial our Toll-Free Number +1-(855)-955-1942 to get a one-stop solution for all your unrecoverable issues. 

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