How to Change Employee Payroll Information through QuickBooks?

Change Employee Payroll Information through QuickBooks

Looking for the process to change employee payroll information via QuickBooks? If yes, then your search ends right here. A payroll is a Book Keeping software that keeps all the employee’s information in a sequence with its complete details. It should be noted that payroll customers can change an employee’s payroll information as described below. In case you use Direct Deposit or QuickBooks Desktop Payroll Assisted, you must send a zero payroll after you have completed your updates.

Steps to Change Employee Payroll Information

The user can perform the below steps to change employee payroll information. Let us have a look:

  • At first, the user needs to select Employees & after this click on employee center.
  • Now, double-click on a name of that particular employee through which you need to change its payroll information or as modify it.
  • Under the Edit-Employee window, click on the Payroll Info tab.
  • Edit all details of an employee’s payroll.

Change Employee’s Name

The user can perform the below steps to change the employee’s name.

  • The first step is to select Employees heading and then opt for or click on the Employee center.
  • And then, press the double-click on a heading of employee’s name.
  • Head to the personal tab and then enter corrected employee name under Legal Name.
  • Lastly, click to the OK key button.

Steps for Reactivating Terminated or Released Employee Payroll Information

Perform the below steps to reactivate terminated or released employee payroll info:

  • The very first step is to choose Employee center & then make a few changes so that you can view all employee details.
  • The user should then double-click on an employee that a user want to reactivate it.
  • After that hit click on the Employment info tab.
  • Eliminate that release date so that the given field is blank.
  • Under the QuickBooks desktop 2015, first click on the termination tab & then eliminate all your termination details.
  • Unmark the employee & make it an inactive box.
  • The last step is to click on OK button & save all your modified information that you have made recently.

How to Change Pay Period in QuickBooks

QuickBooks Online does not allow you to change or edit the payment period of a paycheck. But, you can also able to remove or recreate the paycheck. If you want to do this, then sequentially follow the below steps.

  • Go to the Reports menu and insert the Paycheck List in the search box.
  • Click on the funnel icon to choose the date.
  • Write a checkmark on the paycheck which you need to delete.
  • Now click on delete.

Once you remove the existing paycheck, you can now recreate it with the correct pay period. To do this, follow the steps below:

  • Go to the Employees tab under the worker’s menu.
  • Choose Run Payroll and click on the employee.
  • Enter all the necessary information.
  • Click on the Preview Payroll and later click on Submit Payroll.
  • Go to the Print pay stubs to print the paychecks.
  • Choose Finish payroll.

Towards the end of the post, we hope that the user might be able to successfully able to change employee payroll information though QuickBooks. However, in case there is any query, or if the user needs our assistance at any point in time, then getting in touch with our QuickBooks support team professionals at +1-844-405-0907 is recommended.



Well I am Alice john and I am a Certified QuickBooks Pro Advisors expert. I like to help people by sharing the things which I have learned. Change sui rate for basic enhanced or standard payroll

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