Computers and Technology

Import Lotus Notes Contacts and Calendar to Outlook: A Step-by-Step Guide

Lotus Notes, as an email client, stores information in its database NSF file in the form of emails, to-do lists, calendar entries, contacts, and scheduled meetings. Microsoft Outlook is an email program that uses a PST file to store emails, contacts, groups, and calendar entries, among other things. This post will help you to import Lotus Notes contacts and calendar to Outlook.

Most of the time, there is a need to view Notes data in the Outlook application for a variety of reasons. Such as moving to a new organization or wishing for Outlook advanced features. Or an urgent data access requirement in case the Lotus Notes client is unavailable at the time to open offline NSF files on the system with Microsoft Outlook installed as the email client.

Let’s have a look at the features that make Outlook a superior email client to Lotus Notes:

  • The interface is simple and easy to use.
  • Notes have a lower maintenance cost than Notes.
  • There are more useful features included.
  • For inexperienced users, it is easier to learn and use.
  • Security measures that are more advanced than those found in other email clients
  • It’s included with the Microsoft Suite for free.

As a result, these unique features of Microsoft Outlook are enough to persuade you to migrate. However, different users have different problems with their NSF file or Notes email client. Necessitating the migration of contacts and calendar information to the Outlook environment.
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Users can transfer contacts and calendar entries from Notes to Outlook using both traditional methods and a powerful third-party NSF to PST converter application. In this blog, we’ll go over both solutions for the consumers’ concerns in greater detail. Let’s start with the manual ways.

Step: 1 Using a CSV File to Export and Import Data is the Traditional Way.

This manual solution consists of two operations that are performed one after the other:

Import Lotus Notes Contacts and Calendar to Outlook Entries to a CSV File is the first step.

Step 2: Open Microsoft Outlook and Import the CSV File.

  1. Creating a CSV file from Lotus Notes Contacts and Calendar Entries
  2. Perform the following steps one by one to export Lotus Notes Contacts and Calendar entries to a CSV file:
  3. Start your Lotus Notes program and then select Contacts from the drop-down menu.
  4. Select the Export contacts option from the More menu.
  5. Select All contacts in this view and All fields in the displayed Export Contacts dialog box.
  6. Browse and input the drive location where you wish to save contacts details in the Save to option.
  7. Assign a file name to the saving file as needed.
  8. Finally, with the Save as type option selected, choose CSV as the file type and click Export.
  9. At the specified location, a CSV file containing Notes contacts information is created.
  10. Note: To export calendars, go to the Calendar area of the Outlook application, pick the entries, then go to File>Export and save the information in.ics format on the system disk.

Using Microsoft Outlook to Import this CSV File

  1. To begin, copy the CSV file to the computer where Microsoft Outlook is installed.
  2. Go to Options>Import in your Outlook application.
  3. Select Import from another program or file in the Choose an action to perform field of the opened Import and Export wizard, then click Next.
  4. The wizard for importing a file is launched. Click Next after selecting Comma Separated Values (Windows) in the Select file type to import area.
  5. Browse and add the duplicated CSV file (generated earlier) to the File to Import form.
  6. Select the preferred choice in the Options field and click Next.
  7. Select the available folder in the Select destination folder section and click Next.
  8. After you’ve made all of your choices, click Finish.

All of the contacts from the Notes file have been transferred to your Microsoft Outlook account. To see the contacts in your Outlook account, go to the Contacts menu in Microsoft Outlook.

Note: To import a Calendars file, choose “Import an iCalendar (.ics) or vCalendar (.vcs)”, then look for and add the .ics file that was previously exported. Finally, select the Calendar folder as the import destination location in the.pst file and click Next.

Users can also use OWA to import Lotus Notes contacts and calendar to Outlook by going to the appropriate section in the mail file and then clicking on the import option to add the exported files for each of the Calendars and Contacts one by one and loading them there one by one.

Is The Manual Method Completely Reliable?

Users can benefit from this strategy, but they should be aware of its restrictions, i.e. the potential consequences. This approach does not shift comprehensive contact information such as images and logos because these are misplaced or erased. And it is also a bit complex, which may result in more time and effort. In addition, users must undertake separate Calendar and Contacts import processes. Which takes up a lot of time and is inconvenient in an emergency. The manual approach also does not guarantee security or authenticity.

Method 1: Use a Professional Notes to Outlook Application (Recommended)

Users may also utilize the efficient professional, advanced, and dependable NSF to PST Converter program to import Lotus Notes Contacts and Calendar to Outlook, which eliminates any shortcomings in the manual methods. For reading Notes data in Outlook, we recommend that all users try our Notes to Outlook solution. It effortlessly transfers Notes data to Outlook without causing any data loss or requiring any technical knowledge. Emails from HCL Notes are also migrated to Office 365.

It only requires a Notes NSF file to convert it to PST format; no further requirements are necessary. The procedure is straightforward and can be finished in three to four phases. Users can see NSF data, including contacts, calendars, emails, and other mailbox folder objects. Before converting them, allowing them to make a more informed decision. More useful features, such as filters and other choices, are available in the software’s demo version, which users can test out. Download the software from the company’s website and give it a shot.

As a result, converting NSF files to PST allows accessing Notes calendars, contacts, and other data in Outlook easier, faster, more direct, more dependable, and more authentic than the traditional method.


The purpose of this blog is to teach you how to see Note contacts and calendars in an Outlook environment. A manual solution based on CSV file export and import is explored in length. As well as its associated constraints. Then, as a final treatment, consumers are introduced to a professional third-party solution called Notes to Outlook, which allows them to self-test the convenience of converting Notes NSF data to Outlook PST format.

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